Purpose

Apple Valley Heights County Water District (the District) shall maintain reserve funds. This policy establishes the level of reserves necessary for maintaining the District's credit worthiness and for adequately providing for:

• Funding infrastructure replacement.
• Economic uncertainties and other financial hardships.
• Loss of significant revenue sources such as property tax receipts or connection fees.
• Local disasters or catastrophic events.
• Future debt or capital obligations.
• Cash flow requirements.
• Unfunded mandates include costly regulatory requirements.

Policy

Operating Reserves

The minimum amount of operating reserves will equal two months of operating expenses. The maximum amount of operating reserves will equal three months of operating expenses.

Capital Reserves

Capital reserves will be accumulated to fund infrastructure projects and will be an integral part of the District's capital plan, documented in its Ten-Year Forecast. A key objective for accumulating capital reserves is to minimize external borrowing and interest expense. The minimum amount of capital reserves will equal one year's capital spending. The maximum amount of capital reserves will equal two times the accumulated depreciation balance.

Procedure for Using Reserve Funds

Operating and  Reserves

Operating and restricted reserves can be used at any time to meet the cash flow requirements of District operations. The authority to use the funds will be consistent with the District's Purchasing Policy.

Capital Reserves

The Board of Directors will authorize using capital reserves during the budget process. Capital reserves are also available for unplanned (unbudgeted) capital replacement. Authorization for using capital reserves for unplanned replacement will follow the District's Purchasing Policy.

Rate Stabilization Fund

The Office Secretary is authorized to use rate stabilization funds to supplement operating revenue when:

• Total revenue in either the Sewer Enterprise Fund or the Water Enterprise Fund is projected to be five percent or more below the annual budgeted revenue.
• Developing the budget to limit customer rate increases to no more than two and one-half times the consumer price index.

Procedure for Monitoring Reserve Levels

The Office Secretary shall perform a reserve analysis to be submitted to the Board of Directors upon the occurrence of the following events:

• Board of Directors deliberation of the annual budget; or
• Board of Directors deliberation of a service charge rate increase; or
• When a major change in conditions threatens the reserve levels established within this policy.

If the analysis indicates projected or actual reserve levels falling 10% below or above the levels outlined in this policy, at least one of the following actions shall be included in the analysis:

• An explanation of why the reserve levels are not at the targeted level and/ or
• An identified course of action to bring reserve levels within the minimum and maximum levels prescribed.